Free. 30 minutes. Nothing to prepare. If it isn't a fit, we say so.
✓ Your tariff and template✓ A person approves every price✓ Processed in the EU
Price inquiries3 new
Customer · 09:41
3 pallets Poznań → Hamburg next week. Price?
Your company · 09:42
What's the total weight, and is there a forklift at delivery?
Customer · 09:49
About 1,150 kg. No forklift.
Quote draft · 09:52Waiting for your OK
Groupage 1,001-1,250 kg€312.00
Tail-lift delivery€35.00
Fuel surcharge 14% of €312.00€43.68
Total excl. VAT€390.68
EditSend quote
Sample thread. All numbers are sample data.
inquiry in 09:41question out 09:42customer replies 09:49quote sent 09:53order won ✓inquiry in 09:41question out 09:42customer replies 09:49quote sent 09:53order won ✓
Internal test
97%In our test on realistic inquiries, Kvotaro priced 97% of priceable inquiries exactly from the tariff.
0 in 315It never invented a weight, pallet count or dimension in 315 checks. When data is missing, it asks.
10 of 10Every clarifying question came back in the customer's own language.
Internal test, September 2026: 183 freight inquiries in five languages. Price accuracy from a 61-inquiry sample (37 of 38 priceable). Not customer results.
Why speed matters
The first complete answer usually wins the order.
Buyers send the same request to three or four suppliers.
Supplier A
26 h
Supplier Bnever
You + Kvotaro
✓ order won
12 min
Illustrative response times, not customer results.
How it works
Kvotaro does the first three steps. Your team does the last.
1
READSEvery inquiry, as it landsEmail, web forms, WhatsApp and attachments.
"3 pallets Poznań → Hamburg. Price?"
2
ASKSOnly what's missingOne short question to your customer, in their language.
"What's the total weight?"
3
PRICESFrom your own tariffYour zones, surcharges and rules. It never guesses a number.
Groupage€312.00
4
YOU SENDOne look, one clickNothing with a price leaves without your OK.*or let Kvotaro send it automatically
Send quote →
Kvotaro does 1-3·your team does 4·sample thread: 12 minutes
Who it's for
Built for the desk that quotes all day.
Freight forwardersGroupage, FTL, air and sea. Kvotaro reads lane, weight and terms, prices from your tariff zones and drafts on your template.
spot quotestariff zonessurcharges
B2B wholesalersCatalogue and price-list quoting. Kvotaro matches items, applies customer price lists and volume breaks, and flags stock questions.
price listsvolume breaksitem matching
Best for teams with 100 or more price inquiries a month, 30 or more minutes per quote, and prices written down.
Start with proof
Two free steps first. Then you decide.
DAY 030-minute callWe look at your inquiry volume, how long a quote takes and where your prices live. Free.
30 min · free
WITHIN 2 WORKING DAYSFree demoFive of your past inquiries, drafted on your template, next to what your team sent. Remove names first. We never contact your customers.
5 × ✉+ tariff.xlsxyour replyKvotaro's draft
THENLive in daysIf the drafts hold up, we write down your tariff and rules with you, connect your inbox and run two weeks alongside your team. Fixed price agreed in week one.
Pricing
Monthly plans by inquiry volume.
UP TO 300 INQUIRIES / MO
€1,500 /month
All channels and languages. Your tariff, rules and template.
most chosenUP TO 600 INQUIRIES / MO
€2,000 /month
Everything in 300, plus regular-customer rules and a quarterly review of your numbers.
UP TO 1,500 INQUIRIES / MO
€2,500 /month
Everything in 600, plus several desks or branches and priority support.
FAQ
Questions before the call.
Is the call a sales pitch?+
No. We look at your numbers and tell you whether Kvotaro is worth it at your volume. If it isn't, we say so.
Will it send prices without us?+
No. Every quote waits for your team's approval. Later, after at least two weeks of supervised use, you can allow automatic sending.
Our prices live in spreadsheets and people's heads. Is that a problem?+
No. We write the rules down with you in week one, including the exceptions, and you sign them off.
Where is our data?+
Processed in the EU under a data-processing agreement, and never used to train AI models.
What if it gets a price wrong?+
Prices come from your tariff through code, not from the language model, and a person checks every draft before it goes out.
Your next inquiry could be answered before lunch.
1We look at four numbers: inquiries a month, minutes per quote, time to a complete answer, and where your prices live.
2We show what a draft could look like for one of your inquiries.